PMO Design and Implementation

PMO Design

The Project Management Office (PMO) is an organizational unit that ensures the standardization of Project Management processes and enables sharing of resources, methodologies, tools and techniques across other parts of the organization. It’s main objective is to ensure the standards and quality of project management in the organization in order to achieve high project success.

The structure and functions of the PMO tend to be different in organizations, depending on their type, size and the maturity. The PMO can take the form of one project unit whose main role is to support project manager with standard project reporting templates, or a large organizational unit involving multiple projects, programs and other related organizational unit managers, with significant competencies in project selection and management.

When defining PMO, it is essential that not only well-proven theoretical concepts are used, but also that the tailored structures and functions are applied to the PMO design based on the organization’s needs.

Customer Requirements

Our customers usually have the following requirements:

  • The customer’s organization has grown significantly and has a large portfolio of projects. PMO currently does not exist in the organization. The customer requires the introduction of PMO to ensure the standardization of project management and the use of economies of scale resulting from improved inter-project coordination.
  • The customer organization has established PMO at a certain level of maturity and is looking for ways to increase the efficiency and success of its projects. For this reason, the customer requires a review of the PMO processes and functions and re-design the PMO to improve project delivery efficiency.
  • Customer’s organization has specific project management issues (such as: prioritization of projects, resource allocation, late detection of risks, long time-to-market delivery time frame, etc.) and looking for a way to eliminate them.

Red Tie’s Implementation Approach

Our PMO implementation / redesign approach is based on the extensive experience of our team members with the implementation and re-design of the PMOs in the international environment. It is based on generally accepted PM standards and principles (i.e. PMI®, PRINCE2®, IPMA® or PMO Competency Continuum Model) and long-term experience in Project Management.

PMO Competency Continuum

For more information, follow this link: https://www.pmi.org/learning/library/pmo-evolution-9645

Recommended Implementation Approach

Based on our experience, the following two-phased approach proved to be most effective:

Phase Descriptions Estimated

Duration

1 Create PMO Assessment

This Phase focuses on understanding of customer needs, identifying the maturity level of project management in the organization, and identifying the key issues.

This Phase usually contains the following steps:

  • Collect and review current processes and project documentation.
  • Run workshop(s) with the key stakeholders such as users, management, Project and Program Managers to gain understanding of the current situation and key problems areas.
  • Create “PMO Assessment” document containing evaluation of the current situation with recommendation for improvement, including implementation approach.
20 – 30 MDs

(Approx. 2 Months)

2 PMO Implementation / Optimization

  • Implementation as proposed in the PMO Assessment. It can be done by the client himself or with our assistance.

 

The duration depends on the output from the PMO Assessment document. The duration can vary significantly case by case.